辦公行政助理Office Assistant

工作職責 Job Responsibilities 

1. 櫃台及辦公室行政管理｜Reception & Office Administration 

• 負責櫃台接待、訪客接待及辦公室電話接聽與轉接。Manage front desk reception, visitor assistance, and incoming office calls. 

• 負責郵件及包裹之收發、分類與分送。Receive, sort, distribute, and arrange incoming and outgoing mail and packages. 

• 協助會議室預約、使用管理及相關行政安排。Coordinate meeting room bookings, usage, and related administrative arrangements. 

• 負責辦公室、會議室及公共區域之基本環境維護，並協調清潔外包服務。Maintain the general cleanliness and order of the office, meeting rooms, and common areas, and coordinate cleaning services. 

• 負責咖啡機之日常清潔、維護及耗材補充。Handle routine cleaning, maintenance, and replenishment of coffee machine supplies. 

• 維持會議室、櫥櫃、用餐區及冰箱之整潔與基本管理。Maintain the cleanliness and basic organization of meeting rooms, cabinets, dining areas, and refrigerators. 

• 負責辦公室設備之日常管理、維護及維修聯繫。Coordinate the routine maintenance, repair, and servicing of office equipment. 

2. 辦公室物品及行政採購管理｜Office Supplies & Procurement 

• 負責辦公室及公司宿舍物品之庫存管理、採購及補充。Manage inventory, procurement, and replenishment of office and company accommodation supplies. 

• 負責名片、設備貼紙及公司印刷品之製作、訂購及管理。Coordinate the production, ordering, and management of business cards, equipment labels, and other corporate printed materials. 

• 負責節慶贈禮及公司宣傳品之訂購、庫存及分發管理。Coordinate the procurement, inventory, and distribution of festive gifts and promotional items. 

• 負責辦公室、倉庫及公司宿舍鑰匙之管理及控管。Maintain and control keys for the office, warehouse, and company accommodation. 

3. 財務及付款行政｜Payment & Cash Administration 

• 負責廠商付款安排、付款文件整理及付款憑證彙整與寄送予事務所。Coordinate vendor payment arrangements and organize payment documents and supporting records for submission to the accounting firm. 

• 負責公司零用金管理、使用紀錄及相關憑證整理。Manage company petty cash, maintain transaction records, and organize relevant supporting documents. 

4. 環境及總部資料提供｜Environmental Data & Headquarters Reporting 

• 協助蒐集、彙整及提供總部年度辦公環境相關碳排放及環境數據。Collect, consolidate, and provide annual office-related carbon emission and environmental data to Headquarters. 

• 配合公司內部環境管理及總部相關資料申報需求。Support internal environmental management initiatives and data reporting requirements from Headquarters. 

5. 展覽及活動支援｜Exhibition & Event Support 

• 與業務部門合作，協助規劃及執行 Energy Taiwan（台北能源展）及其他展覽與活動。Work closely with the Sales team to support the planning and execution of Energy Taiwan and other company exhibitions and events. 

• 依需求支援公司內部活動之前置作業、現場執行及活動後續行政事項。Support internal pre-event preparation, on-site coordination, and post-event administrative activities as required. 

6. 其他行政支援｜General Administrative Support 

• 支援公司日常行政事務及跨部門協作。Support daily office administration and cross-functional coordination. 

• 完成主管交辦之其他行政及專案相關事項。Perform other administrative and project-related duties as assigned by management.