· Tasks/Description 工作內容
Dispatch Planning 人力與班表規劃
· Plan and coordinate technician dispatch in line with project manpower requirements, including internal staff and external resources.
根據專案人力需求，規劃並協調現場人員的調度，包括內部與外部人力資源。
· Maintain and update dispatch schedules regularly, in collaboration with both office and site teams.
定期更新班表，並與辦公室及現場團隊保持密切溝通與協調。
· Organize logistics for personnel, including transportation and accommodation arrangements.
統籌人員交通與住宿安排。
Training and Qualification 培訓與人員資格
· Coordinate internal and external training programs for technicians and new hires.
協調內部與外部人員的培訓課程，安排現場技術人員與現場新進人員參與。
· Ensure all personnel have completed mandatory training prior to project deployment.
確保所有人員於上工前完成必要的訓練。
Project Administration Support 專案行政支援
· Support port and other permit applications as required for project execution.
協助申請港口許可及其他專案所需之各類許可證。
· Track site members monthly working hours and support monthly closing activities.
追蹤每月現場技師工時，協助月結事宜。
· Provide site and project administrative support, including procurement tasks.
提供現場與專案相關的行政支援，包括採購事宜。
· Assist with organizing and storing all project-related documents on SharePoint.
協助整理並存檔專案相關文件至 SharePoint。
· Support the preparation and organization of project reports.
支援專案報告的整理與彙整。
· Organize logistics for project, including arranging project transport (truck, portable crane, etc)
協助處理專案執行之相關運輸及物流，包括安排專案運輸（卡車及可攜式起重機等）
· Provide administrative assistance for other project-related tasks as needed.
協助其他與專案相關之事務與臨時交辦任務。
Project Finance and Invoice Processing 專案財務與發票處理
· Compile invoice summaries and ensure accurate documentation
彙總發票資料並確保文件準確無誤。
· Assist the Project Manager in preparing invoices for clients.
協助專案經理準備提交給客戶的發票。
· Organize and process project-related expense invoices for payment.
整理與專案相關的費用發票並安排付款流程。
